e-Methods For Business Management, Inc.

What is HRIS and who uses it?

HRIS is an office solution designed to address the computerization needs of companies with regards to human resource data down to payroll computation.

HRIS is a Human Resource Management System for personnel departments with hundreds of happy users. It is available on Windows. It generates salary reviews; salary and performance history; salary analysis; employment records; benefits administration (including COBRA); attendance tracking; SSS reporting; skills retrieval; educational background and personal information. HRIS provides over 270 standard reports so employee information will be instantly available, both on the screen and in reports, without searching through paper files and manually trying to summarize the information.

HRIS is designed for the small to medium size company or divisions of a large company. HRIS crosses all industries and is well accepted in manufacturing, banking, legal, education, medical, R&D, and many other industries.

How does HRIS help my business grow?

Human resource is a company's greatest asset. By using the HRIS software you can effectively manage and track your company's most valuable asset, thus improving efficiency and productivity in your own company.

What makes HRIS better than the other human resource software?

HRIS is a client-server based solution developed in a SQL-based database system which delivers optimum management of data making it more secure and reliable compared to others.

What are the key features and benefits of HRIS?

EASY TO LEARN and fun to use. Just point & click or make selections with a single keystroke. Menus, prompts, and help messages guide the novice computer user.
FAST - it doesn't waste the user's time waiting for the computer.
OVER 270 Standard Reports "built-in". These satisfy most common reporting needs in the personnel department. Most reports can be customized via the built-in custom report writer. New reports can be based on a copy of a standard report or created from scratch.
COMPLETE. With over 300 data items per employee, unlimited on-line job history for each employee, unlimited benefit plans, unlimited dependents and unlimited user-defined events per employee, users won't outgrow HRIS. That is why we have many companies with thousands of employees using HRIS as their human resource information system.
PRICED RIGHT. Most competitive HR systems cost 2 to 10 times more.

What are HRIS's features that makes it superior?

HRIS is composed of 6 modules which makes it more extensive in data gathering and processing for every employee down to payroll computation. Generation of required reports is at the fingertip of the user.

HRIS has also a facility that allows application for change of shift and application for leave done on line as well as on line approval that makes it more flexible and fast. It also has a transaction facility that allows the user to view on screen the historical transactions of an employee regarding the change of address and change of name or civil status.

What are the modules in the HRIS System?

The HRIS system is composed of the Administration System and five modules namely, 201, Benefits, Assets, DTR and Payroll.

What is an Administration System?

Administration System is a module used to manage common data found in the other 4 modules.

What is the 201 module for?

The 201 module handles the functionalities for employee's employment data, disciplinary actions, performance appraisal transaction. It is through this module where basic inputs on employees data such as hiring, termination, promotion, change of name/civil status, change of address, among others are carried out.

What is the Benefit module for?

The Benefit module handles all types of benefits given by the company to their employees. It is through this module, leave application and balances, medical and dental insurance, annual physical examination and other accident or death insurances are processed.

What is the Asset module for?

The Asset module handles the functionalities for all types of transaction relating to the items, equipment, machineries and office supplies issued to the employee. Thus, eliminating the inconvenience of keeping a stock card.

What is the DTR module for?

The DTR module handles the functionalities for employee time in and time out. It is through these module policies like overtime, tardiness and under time will be set up as well as the shift master file. The system accommodates basic management information such as: time policy, employee attendance, overtime, under time, late and absentee report.

What is the Payroll module for?

The Payroll module is the basket of all employee information generated by the other modules. It is through this module daily transactions are summarized and transformed into a payroll computation by the system.

Does HRIS has an automatic computation of withholding tax?

Yes. HRIS has a withholding tax table which is editable that automatically computes the WTX deduction for each employee based on the monthly salary minus the personal exemptions.

Does the DTR module accommodate bar code reader?

Definitely yes. The DTR module can even work perfectly with two other types such as the number of hours worked and manual input.

What are the minimum hardware requirements for the HRIS to run?

Server	Workstation
Hard Disk at least 4 GB free space 128MB RAM or better Processor at least Pentium II MHz or better.	Hard Disk at least 1 GB free space. 128MB RAM or better Processor at least Pentium II MHz or better.

What Operating System is required to run HRIS?

HRIS will run with Windows 2000 Server for the server and at least Windows 95 for the workstation.

How many workstations can simultaneously use the HRIS system?

HRIS can accommodate an unlimited number of workstations which will depend on the number of licenses in SQL. Esprint has a very large

If the company has an existing program similar to HRIS,can the stored data be forwarded to HRIS?

Yes. Existing data can be forwarded to the HRIS through data migration facilitated by Esprint Software Technical personnel as it may be viable.

Does HRIS require additional software licensing cost?

Generally, no, if you already have a licensed Windows Operating System (e.g. Windows 95, Windows 98, etc.) running in your computer.

Does HRIS have an automatic computation of SSS deduction?

Yes. HRIS has a ready SSS table which can be edited by user and when it is necessary. SSS deduction will be automatically deducted when payroll is generated.

Does HRIS conform to the SSS remittance form or report?

The layout of the data stored conforms with the SSS latest report format.

Can it handle early overtime?

Yes. HRIS can handle early overtime which will be based on the maximum of hours allowed by the company for early overtime.

Does the system limit the number of employees it will handle?

HRIS does not limit the number of employees it will handle.

Does HRIS have automatic deduction capability on loans availed by each employee?

Definitely yes. HRIS can automatically deduct the different loan amortizations for each employee.

Does HRIS conform with the latest labor code for overtime premiums?

As a standard feature, yes. HRIS conforms to the latest overtime premiums as what is mandated under the labor law. It is flexible in the sense that the OT premiums can be edited if there is a change of premiums in our labor code.

Is the amount of Pag-Ibig contribution fixed or can it be changed from time to time depending on the request of the employee?

HRIS is designed to be a flexible solution. And yes, with regards to the amount of contribution for Pag-Ibig-member employees, you can always set it up according to the request of your employees as to how much do they want to contribute per month.

If the bar code reader is used, once the DTR is uploaded in the system, can the DTR be edited by the user if there are discrepancies in its data?

Absolutely, yes. The DTR can be edited in the DTR module after it has been uploaded into the system should there be any inconsistencies with the data.

Can we keep track of company benefits availed by each employee?

Yes. HRIS can keep track of the different benefits availed by each employee based on the employee personal record.

Is HRIS capable of converting to cash any unused leaves for the year?

Definitely, yes. In the Benefits module, the user can set up the maximum number of days the company allows for conversion to cash.

If the employee resigns, can HRIS compute his payroll and the tax withheld for the previous months?

Yes. HRIS can generate the payroll computation for an employee who has resigned including the total tax that has been withheld from him from which he will get a refund.

Does HRIS have an archive on all separated employees which can be accessed anytime?

It is a standard feature of HRIS. When an employee is marked separated from the company, his record remains in the system and can easily be retrieved anytime.

What are the response times to problems submitted to HRIS?

Critical
o Server or Enterprise System (a system that affects all of Human Resources) is down and cannot
operate
o IMMEDIATE
High
o Individual's PC is completely down without substitute, or a LAN (Local Area Network) system is
down
o Within 4 hrs
Medium
o user is hindered, LAN system has problem
o 8 hours (minimum)
Low
o Project work, procurement of capital, non-standard support calls (i.e. calls on hardware or
software that are outside of recommended standards)
o As possible

What if I have questions regarding the use of my software?

You can always contact e-Methods for Business Mangement anytime from 9:00 AM until 5:00 PM. on weekdays.

Is there a network version of HRIS?

The single-user version of HRIS can be run on both stand-alone computers and on network systems. The multi-user version of HRIS allows multiple users simultaneously access to network systems.

How can you sell a full-featured HRIS for so much less than the competition?

The primary reason is technology. Technical Difference has proven it can develop products at a lower cost and in less time than other software providers. We call this technological factor the Technical Difference (hence our corporate name).

Is HRIS customizable?

Yes. There are some fields in the modules which can be customized by users. These fields can be used to store information that may be unique in your organization. You cannot, however, change the properties of a field. Otherwise, you will get an undesirable result. For assistance on this matter, you can contact e-Methods for Business Management anytime from 8:00 AM until 5:00 PM. on weekdays.

How secure is the data stored in HRIS?

HRIS offers unparalleled data security system. You can define and protect modules, databases, programs, individual fields, and individual records using the built-in facility for optimum security. Advanced security to protect records based on a specific query can also be implemented. HRIS also provides auditing of every database change.
In addition, HRIS provides a system access log that will tell you if there's any unauthorized user has attempted to access your records. Any questions about this matter please contact e-Methods for Business Management anytime from 8:00 AM until 5:00 PM. on weekdays.

How often are updates and upgrades released?

We plan a major upgrade about once every 12 months. We perform updates as often as necessary.

Will I need expensive training?

The fastest way to maximize your investment in HRIS is to attend one of our free 3-Day Training Course right after issuance of P.O.

HRIS is designed to be user-friendly and anyone with average knowledge or no knowledge at all in computing can easily learn the basics in using the software.

Are you open to product feedback?

We are not only open to feedback, we request it. Most of the new features and enhancements in our upgrades are based on ideas from our customers. We review each idea to determine if it is specific to the customer or a general feature that can help all of our customers.

How many employees can HRIS handle?

Standard version of HRIS can handle an unlimited number of employees. Just make sure your disk has enough space to hold the amount of data required. Depending on your computer, the size of your employee database and the load on the network, a complex report may take a couple of minutes or so.

How many job history records can it store?

It can store as much as your server hard disk can hold.

Is there a version for small companies?

The standard version of HRIS can handle an unlimited number of employees, meaning it can be used by either small or big companies. However, if your company is small and you think you cannot afford to buy the standard version, we can give you a reduced price of the system and downgrade its capability to handle a limited number of employees. But as you grow, you can always easily upgrade to a standard version anytime by contacting us thru a phone, fax or email.

Is there an interface to payroll?

HRIS currently has interfaces to many payrolls and payroll services such as Mitech, Powerbuilder systems and Foxpro based programs.

Does HRIS software have multi-user network capability?

Yes. Multi-user versions are available for any network such as Netware, Windows NT or Windows 2000. File sharing using Windows 95, 98, NT, 2000 also works well for small groups.

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